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v1.2.1

FORMS & POLLS MANAGER

Create and manage Google Forms for parent surveys, event RSVPs, and school polls

Add New Form or Poll ?
Tip: Make sure your form is set to "Anyone can respond" in Google Forms settings
Select a position (1-9) to show as a quick access button, or leave as "Dropdown Only"
Active Forms & Polls ?
Button Layout Preview ?

DOCUMENT LIBRARY MANAGER

Share important school documents, handbooks, and resources with families

Manage Document Categories

Create custom categories to organize your documents. These will appear as filter options in the PWA.

Add New Document ?
Supported files: PDF, Word, Excel, CSV, Images (JPG/PNG), Text
📏 File size limit: 10MB per file
📂 Storage: Up to 100 documents (1GB total)
💡 Don't see the category you need? Add it in the "Manage Document Categories" section above!
Select a position (1-9) to show as a quick access button in the PWA, or leave as "Dropdown Only"
Active Documents ?
Button Layout Preview ?

QUICK LINKS PORTAL

Add quick access links to external websites, portals, and online resources

Add New Quick Link ?
Enter the complete URL including https://
Select a position (1-9) to show as a quick access button, or leave as "Dropdown Only" to show in the menu only
Active Quick Links ?
Button Layout Preview ?

ANALYTICS & ENGAGEMENT DASHBOARD

Monitor family engagement and track how your school community interacts with the app

Engagement Analytics So Far This Year
101
Total Engagements
0
Chatbot Queries
0
Podcast Plays
0
Daily Announcements
0
Quick Buttons
0
Messages Sent
Engagement Analytics This Week
Daily Trends ?
Feature Mix This Week ?
Top Quick Buttons ?
Weekly User Growth (36 Weeks) ?
0 total users tracked
Current Week: 1 of 36
Daily Unique Users This Week ?
Feature Usage Breakdown

Chatbot Queries ?

0
Total queries this period
Top Topics:
  • Schedule questions (32%)
  • Event information (28%)
  • Contact info (21%)
—

Podcast Plays ?

0
Episodes played
Avg. Listen Time: 8m 34s
Completion Rate: 72%
—

Daily Announcements ?

0
Announcements played
Peak Time: 7:30 AM
Repeat Listeners: 45%
—

Quick Access Buttons ?

0
Total button clicks
Most Clicked:
  • Loading...
—

Messages Sent ?

0
Total messages this period
Active Conversations: 0
Response Rate: 0%
—

Language Usage ?

0
Languages detected
Most Used:
  • No language data yet
—

👨‍👩‍👧‍👦 Unique Families ?

0
Active this period
Engagement Rate:
0%
—
Chatbot Analytics & Performance

Customer Satisfaction (CSAT) Score

-
Average Rating
Last 7 Days
Rating Distribution
Satisfaction Rate
-
4-5 star ratings
Total Ratings
-
responses collected

Session Metrics

Avg. Messages/Session
-
Avg. Duration
-
minutes
Bounce Rate
-
single message exits
Total Sessions
-

Top 10 Questions Asked

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Usage Patterns by Hour

Peak Hour: -
Most Active Day: -

Performance by Category

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What We're Tracking
✓ Every chatbot query and conversation
✓ All podcast plays and completion rates
✓ Daily news/announcement listens
✓ Quick access button interactions
✓ Form submissions and document views
✓ Session duration and frequency
✓ Unique family/user engagement
✓ Peak usage times and patterns

Data Management

Reset all analytics data for a fresh start. This is typically done at the beginning of a new school year.
Warning: This action cannot be undone.

Why These Metrics Matter

Supports District Goals

Directly aligns with initiatives where family engagement is the priority. Provides concrete data to demonstrate progress toward district-wide engagement targets.

Proves ROI & Impact

Shows concrete engagement numbers that justify technology investments. Tracks every interaction to demonstrate the platform's value and usage patterns.

Board & Grant Ready

Professional reports for board presentations and stakeholder meetings. Provides metrics required for grant applications and funding requests.

Continuous Improvement

Monitor engagement trends over time to identify what's working. Data-driven insights help optimize communication strategies.

Accountability & Recognition

Meet state and federal family engagement requirements with documented metrics. Celebrate successes with data that shows improved family-school connections.

Data-Driven Decision Making

Empowers school leaders with clear, actionable insights from engagement trends. Use visual dashboards and historical comparisons to guide strategic communication, allocate resources effectively, and strengthen family-school connections.

Pro Tip: Export these metrics monthly for your administrative team meetings. Use the engagement score to set and track quarterly improvement goals.

CHATBOT KNOWLEDGE PORTAL

Upload documents and resources to train your AI chatbot assistant

Chatbot Knowledge Portal ?

Chatbot Knowledge

Upload documents or paste text directly to train the chatbot's knowledge base

Or drag and drop files here

📄 PDF, Word, Text, CSV, Excel • 🖼️ PNG, JPG, GIF, WEBP, SVG

Campus Concierge Audio Library ?

PODCAST AND ANNOUNCEMENT MAKER

Create engaging audio content for your school community - both daily podcasts and announcements

Preview Podcast Voices & Background Music

Listen to voice samples and background music options before selecting them for your podcast configuration.

What would you like to create?

📢 Create Daily Announcement

📚 Published Audio Content

Manage your published daily announcements and weekly podcasts

Loading published audio...

AI STORY CREATOR STUDIO

Create personalized bedtime stories and educational content with AI magic

📖 AI Story Generator ?

Create Custom Stories for Students

Generate engaging, age-appropriate stories that automatically appear in your School Audio library!

Enter character names separated by commas, or leave blank for AI to choose
Add any specific elements or themes you want in the story

📚 All School Stories

Loading stories...

⬥

📚 Upload Student Stories ?

Showcase student creativity! Upload stories written by students to share with the school community.

Optional - leave blank to keep author anonymous

SCHOOL AUDIO LIBRARY

Manage school fight songs, bell schedules, and custom audio announcements

🔊 School Audio Management ?

Upload & Manage School Audio Files

Upload announcements, music, and other audio files for use in the School Audio Player.

Upload New Audio File

Current School Audio Files

Loading school audio files...

QUICK ACCESS BUTTONS

Configure instant access buttons for frequently used school information

🎯 Quick Button Data Upload ?

Upload CSV Data for Quick Access Buttons

Upload CSV File

This is what students will see on the button
✨ Icon will be automatically generated based on keywords in your button name
Examples: "PTA" → group icon | "Nurse" → medical icon | "Christmas" → tree icon

Currently Uploaded Quick Button Data ?

Loading current data...

TEACHER PERMISSIONS MANAGER ?

Grant teachers selective access to admin features

💡 Teacher & Parent Self-Registration: Teachers and parents can now sign up at signup.html. Review and approve pending registrations below!

⏳ Pending Registrations
Teachers & Permissions

💬 Provide Feedback

Request new features or report issues - we're here to help!

Or email us directly at todd@customaiapps.ai

📅 CALENDAR MANAGEMENT 🗓️

Create and manage school events, sports games, holidays, and academic dates

📚 How to Use This Calendar

  • View Tabs (browser-style tabs below action bar):
    • 📅 Month - Traditional monthly calendar grid (default) - best for overview
    • 📆 Week - 7-day view with hourly time slots - ideal for detailed scheduling
    • 📋 Day - Single day focus with full hourly detail - perfect for busy event days
    • 📊 Year - Bird's-eye view of all 12 months - great for long-term planning
    • 📋 Agenda - Scrollable chronological list of ALL upcoming events
  • Add Events: Click the "ADD EVENT" button OR click any date/time slot on the calendar
  • ✏️ Edit Events: Click any existing event to view details, edit, or delete it
  • 🎯 Drag & Drop: Drag events to different dates (Month view) or times (Week/Day views) to reschedule
  • 🔄 Navigation: Use arrow buttons (< >) on the calendar header to move between time periods
  • 📅 Today Button: Instantly jump back to today's date from any view
  • ⋮ Export: Download calendar as PDF, iCal, CSV, or send to printer
  • 📋 Alt+Click Duplication (Specials Calendar): In Month or Year view, hold Alt/Option and click a day to select it (orange border), then Alt/Option+click another day to copy all specials to that day - perfect for quickly building repetitive schedules
  • 🔄 Auto-Sync: All changes automatically sync to the Campus Concierge mobile app within 5 minutes
  • 💡 Pro Tip: Click the ? icons next to any button or tab for detailed help on that specific feature!
📅 THIS WEEK
0
events scheduled
⏰ NEXT EVENT
Loading...
📊 THIS MONTH
0
total events
?
?
?
?
CALENDAR:
Toggle between main events and specials-only view
💡 Pro Tips: Click dates to add events
• Drag events to reschedule
• Auto-syncs to mobile app
? ?

October 2025

SUN
MON
TUE
WED
THU
FRI
SAT

💡 Pro Tip: Use the Calendar Manager chatbot in the staff portal for voice-powered event creation ("Create a basketball game Friday at 7pm")

🔗 Website Embed Code

Add your chat agent to your school's website

iFrame Embed Code:

<iframe src="https://concierge-widget.netlify.app?school=[SCHOOL-ID]" style="position:fixed; bottom:20px; right:20px; width:90px; height:90px; border:none; z-index:9999;" title="Campus Concierge Chatbot" ></iframe>

Script Tag Embed Code:

<script src="https://concierge-widget.netlify.app/widget.js?school=[SCHOOL-ID]"></script>

📅 Google Calendar Integration

Connect your school's Google Calendar to show events in the Campus Concierge chatbot

Choose Your Setup Method

✉️

Easy Setup

Email us your admin's email address and we'll set it up for you

✓ Takes 5 minutes

✓ No technical setup

✓ We do it for you

🔧

Advanced Setup

Set up your own Google OAuth credentials

✓ Full control

✓ Takes 15-20 minutes

✓ Requires IT knowledge

🔗 Connect Your Calendar

⚠️ Not Connected

Complete the setup above, then click the button below to connect your Google Calendar.

💬 Messaging Control Center 📱

Configure parent-teacher messaging and group chat permissions

💬 Messaging System Settings ?

Configure Communication Permissions

Control who can message whom within your school's messaging system

🔐 Communication Permissions ?

👨‍👩‍👧‍👦 Group Chats

Enable group conversations for class announcements and discussions

👨‍🏫 Parent-to-Teacher Messaging

Allow parents to message teachers directly

👥 Parent-to-Parent Messaging

Allow parents to message other parents in the same class/grade

🎤 Audio Messages

Allow users to record and send voice messages

📻 Dismissal Mode (Walkie-Talkie)

Show big push-to-talk button in center of screen for quick voice messages during dismissal duty

📎 File Attachments

Allow users to attach images, PDFs, and documents to messages

📊 Grade-Level Settings ?

Enable parent-to-parent messaging for specific grade levels

Individual Grade Control

📈 Messaging Statistics

Currently Broadcasting

0

Active messages

Broadcasts Sent

0

This month

Total Sent

0

This year

Broadcast Message Center ?

Send important announcements to parents, teachers, and staff

0 / 500 characters
By Grade Level:

Grade Ranges:

Individual Grades:

By Role:

Choose when this broadcast should automatically stop appearing for users

📜 Broadcast History

Loading broadcast history...

🔔 Push Notification Center ?

Send instant push notifications to users' devices

Notification Status

🔄 Initializing...

Max 50 characters

Max 200 characters

📜 Recent Notifications

Loading notification history...

Manage Administrator Access

Add New Administrator

Grant administrator access to trusted staff members. They will be able to log in to this control panel.

Current Administrators

These users have access to this control panel for your school.

Loading administrators...
Contact Us
Send us a message

User Guide

Help with any feature

👋 Hi! I'm your User Guide. Ask me how to use any feature - Gradebook, Attendance, Campus Connect, TeacherDesk, Scheduler, and more. What do you need help with?

Get In Touch

Send us a message and we'll get back to you soon

Chat

No conversations yet

Start a new chat with a colleague!

Push to Talk
Speech-to-text display...
ONLINE
SELECT CHANNEL
Speech-to-text display...
ONLINE

Walkie Settings

Auto-Play Messages
Automatically play incoming voice messages

Choose Skin

Personalize your walkie-talkie appearance.

📻
Default (Dark)
Classic dark theme with cyan accents
🌸
Pink Kawaii
Sweet pink theme with soft gradients
🌊
Ocean Blue
Deep navy with electric blue accents
🌅
Sunset Orange
Warm oranges and golden yellows
⚡
Neon Cyberpunk
Dark purple with neon magenta glow
🍃
Mint Fresh
Fresh mint and teal, clean and calm
👑
Gold Luxury
Black with premium gold accents
🚨
Red Alert
Dark with red military/tactical vibe

Select Channel

Loading teachers...

Alert Type

Select the alert sound the recipient will hear. This helps them know the urgency before reading.

Normal
Single soft chime - everyday messages
Admin
Ding-dong 2-tone - from office/principal
Priority
Triple quick beep - needs attention soon
Emergency
Rising alert tone - safety situations only

Your Status

Set your availability. Other teachers will see your status when selecting channels.

Online
Available to receive messages
Away
Temporarily unavailable - in class or meeting
Do Not Disturb
Mute all notifications - testing or focus time

Messages

No messages yet
Teacher Name
Voice message
Messaging Settings

Profile Picture

JPG, PNG, or GIF (max 2MB)

Help